IESG Retreat for 2016

Dates

May 10-12, 2016

Location

EMC Corporation
11 Cambridge Center
Cambridge, MA
​| Map
Meeting Room: Collaboration Center, 1st floor (more like mezzanine level, up one set up stairs)

Goals

We reject kings, presidents, and voting, and believe in rough consensus, running code, and beer (and wine!).

Provide much-needed time together - the informal parts are often the most important ones.

Meet with locals and world outside.

Looking at topics that are either inward-looking (training, process), organisational, Internet governance related, or technical.

Agenda

Location: EMC Corporation, Collaboration Center

Monday, May 9: 2000- Informal dinner at ​| Legal Seafoods (anyone who is on site already, optional)

Tuesday, May 10: 1200-; working lunch, meeting, visit to MIT, and dinner

• 1200 Welcome, lunch, and getting organised (Jari)
• 1300 Does IETF consensus trump DEs (Benoit)
• 1315 ISE evolution (Suresh)
• 1345 IESG statement on IPv4 (Terry)
• 1430 visit to MIT (Kathleen)
  • 15:00-15:30 ML Overview: Joost Bonsen
  • 15:30-16:00 Changing Places: Carson Smuts
  • 16:00-16:30 Responsive Environments: Brian Mayton
  • 16:30-17:00 Fluid Interfaces: Valentin Heun
• 1730 IETF sustainability (Alia)
• 1830 Out of area wg shuffle (Stephen)
• 1900 end
• 19:30 First IESG dinner at ​EVOO (walking distance, private dining room) ​| Map.

Wednesday May 11: full day of meetings followed by a social event and dinner

• 0830 Coffee & tea available (no breakfast at EMC)
• 0900 open space style discussion on IETF practical issues
  • Some initial topics, feel free to suggest more: Sunday schedules/Benoit, plenary mics/Jari, author number limits, new-work/Spencer, ...
• 1030 Tech topic 1: Cryptowars 3/Keys Under Doormats (Kathleen, Jeff SChiller from MIT, former SecAD)
• 1130 Lunch and free time for team work (all)
• 1330 Tech topic 2: Bluetooth and IETF interactions (Alissa, Mark Powell and Marcel Holtmann from Bluetooth SIG)
• 1500 Internet consolidation trend (Stephen, Jari)
• 1530 Mentoring and edu (Alissa, Nalini)
• 1600 Parking lot
  • Discuss criteria refresh (Alexey)
• 1715 End
• 1715-2000 Social event - take van to ​Boda Borg
• 2030 - Second IESG dinner, across the street at ​All Seasons Table then take van back to Kendall Hotel

Thursday May 12: full day of meetings until 4pm

• 1000 Problem statements and other harmless but useless drafts (Benoit and Alvaro)
• 1040 Reducing IETF practical reliance on meetings (Spencer and Stephen)
• 1110 Tech topic 3: where are we with perpass and making privacy better in the internet? (Stephen)
• 1140 Tech topic 4: where are we with marnew? (Spencer and Jari)
• 1210 Lunch
• 1250 Institutionalizing privacy expertise/review in the IETF (Alissa, Stephen and Kathleen)
• 1320 Nomcom instructions and descriptions (Alexey)
• 1350 Parking lot
  • Sponsorship models for "independent" (not working for big companies) ADs (Alexey)
  • Previous retreats, promises, and reporting back to the community on them (Benoit)
  • Further discussion on EDU and mentoring
• 1530 Wrap up
• 1600 End

On Wednesday there is a few hours reserved for free form work, people could work in small teams, prepare proposals for the remainder of the event, etc.

We will run parts of the meeting in “unconference” or “open space” style.

Topics

Feel free to add here:

• Evaluation of where we are with RFC formats (SCHEDULED)
• Author number limits and auth48 (SCHEDULED)
• Benoit: Sunday organization: Welcome reception at 6PM, to avoid the overlap the new comers reception and the end of the tutorial? Overlap with EDU and mentoring (SCHEDULED)
  • Stephen: "newcomer" is just the wrong term... discuss:-)
• Alissa: Would be good to either broaden the above topic out to include mentoring program more generally or have mentoring as a separate topic. What's working, what's not, what can be improved/expanded in the future. Would suggest we schedule a slot where Nalini can join remotely and then a follow-up slot where we discuss amongst ourselves. (SCHEDULED)
• Stephen: Out of area WG shuffle - this should be a regular IESG retreat topic and we should do homework - which WGs would be better off with some out-of-area AD, or with returning to an AD from their area? I think we should decide that it is a goal to do some shuffling each year, if for no other reason than to preserve the flexibility to shuffle when needed since if we don't exercise that muscle, it'll atrophy. (SCHEDULED)
• Jari: IETF sustainability discussion, any areas where IESG could take useful steps? (SCHEDULED)
• Jari: Plenary open mic arrangements and improvements thereof. (SCHEDULED)
• Benoit/Alvaro?: prob statement, use cases, requirements, architecture drafts and HBU (Harmless But Useless) (SCHEDULED)
• Spencer/Stephen?: We're seeing a fair amount of traffic on various mailing lists that includes variations on "yeah, we know that in theory, the IETF makes all its decisions on mailing lists, but in practice, that's not true", and the first derivative "yeah, we know that in theory, you don't have to attend face-to-face meetings, but in practice, that's not true/really difficult/not realistic for new participants". Is there anything we can do or say, that would be helpful? (SCHEDULED)
• Alexey: instructions and descriptions for the NomCom? (SCHEDULED)
• Suresh: ISE evolution (SCHEDULED)
• Terry: IESG statement on IPv4 (SCHEDULED)
• Stephen: perpass related stuff update (SCHEDULED)
• Spencer/Jari/Stephen/Alissa/Etc?: Update on where we are with Marnew and BOF spanned off from it (SCHEDULED)
• Spencer: Is New-Work working for other areas? We're not thinking TSV is getting much out of it, that we don't already get from other places, and we're trying to figure out who in TSV should be subcribed to it (was TSV-Dir previously). (SCHEDULED)
• Alissa: Possible technical topic around Bluetooth
• Stephen/Kathleen/Alissa?: institutionalizing privacy expertise/review in the IETF
• A technical topic: ... (TBD)
• ...

Maps

Arrival and Departure

Name	Arrival Date	Flight (Time)	Departure Date	Flight (Time)	Staying at Kendall?
Jari Arkko	spending May in east coast				Yes
Alia Atlas	none	none	none	none	No.
Deborah Brungard	May 9	UA2045 (15:03)	May 12	UA1657 (20:58)	Yes.
Ben Campbell	May 9	AA 1191 (17:26)	May 13	AA 2202 (10:43)	Yes.
Alexey Melnikov	May 9	Wow Air 125 (17:30)	May 12	Wow Air 126 (18:55)	No idea, can I share a room :-)?
Benoit Claise	May 8th	Evening	May 12th	UA 8363, 17:00	No (Doubletree Cambridge)
Alissa Cooper	May 9	late evening	May 12	evening	Yes
Spencer Dawkins	MAY 9	AA 1094 afternoon	MAY 12	AA 2251 morning	A Cambridge House Inn at Porter
Stephen Farrell	May 9	EI137 13:45	May 12	EI138 21:00	Yeah, I guess.
Heather Flanagan	May 9	19:30	May 12	17:00	Yes
Joel Jaeggli	May 10	virgin 358 (0600)	May 12	virgin 357 (1900)	yes
Suresh Krishnan	May 10	morning	May 12	evening	Yes
Mirja Kuhlewind	May 9	afternoon	May 12	around 10pm	Yes
Terry Manderson	May 9	4:50pm (VX flight)	May 13	5:45pm	Yes .
Alexa Morris	May 9	VA 350 15:35	May 13	morning train to NYC	Yes
Kathleen Moriarty	Already here	NA	NA	NA	No
Ray Pelletier	May 9			May 13	Yes
Alvaro Retana	May 10	AA2169 10am	May 13	AA1660 7am	No (Doubletree Cambridge)
Brian Trammell	May 9	LX 52 20:00	May 19	LX 53 21:45	yep
Andrew Sullivan	May 10		May 12	AC7629 20:00	yes
Susan Hares	May 9	7:09 pm Delta	May 12	6:45 pm Delta	yes

Dietary Restrictions

Name	Restrictions
Heather	Wheat / Cow Dairy
Suresh	Vegetarian
Andrew	Vegetarian
Kathleen	Gluten intolerant
Sue	Gluten garlic wheat intolerant